The Gauteng Department of Social Development
Deputy Director-General (DDG) for Support Services, Amanda Hartmann has encouraged
the Records Management Team to be aware of the policies, procedures, and tools
for managing records.
She also stressed that the team should be
capable to apply them consistently to all records.
Hartmann was speaking during the Records
Management Indaba held at Birchwood Hotel and Conference Centre in Boksburg,
Ekurhuleni on Tuesday.
She said records management is the
heartbeat of any organisation, and without proper file plans, there will be no
records to manage.
A comprehensive Records Management is
fundamental for good governance, effective and efficient administration. It
forms the basis for formulating policy, managing resources and delivering
services to the public, and provides a basis for accountability and protecting
the rights of individuals, she said.
She added that the indaba was aimed at
moving the Department towards a paperless records management environment.
We are very grateful to be working with
our sector departments such as the Gauteng Provincial Archives and E-Government
who will assist us in ensuring that our documents are efficiently and securely
managed at a centralised repository and will provide fast, reliable, retrieval
of access to information and will also mitigate the risk of fire associated
with documents that are not safely kept, said Hartmann.
The indaba was divided into three (3)
commissions, namely: infrastructure plans, future of records, and information
One of the key priorities that emanated
from the commissions was that a report must be compiled and resolutions be
categorised into short-term and long-term plans.
Director for Auxiliary Support Services,
Thandaza Dlulane said the Department must resuscitate a Records Management
Forum that will represent the interests, needs and challenges of respective
Regions and Institutions, and endeavour to identify solutions and
recommendations, which will meet the needs of all members of the forum.
Source: Gauteng Province